The Florence Area Chamber of Commerce invites qualified professionals to submit a proposal for Video Production Services.

Responses must conform with the requirements of this Request for Proposal (“RFP”). The Florence Area Chamber of Commerce reserves the right to waive any irregularity in any proposal or to reject any proposal which does not comply with this RFP. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the Florence Area Chamber of Commerce. Selection of the proposer will be made solely by the Florence Area Chamber of Commerce on criteria determined by the Florence Area Chamber of Commerce.

The use of the term “firm” throughout this document means individual proprietorship, partnership, limited liability company, corporation or joint venture. The successful proposer will be required to enter into an Agreement which will include the requirements of this RFP as well as other requirements. The Florence Area Chamber of Commerce reserves the right to reject any proposal(s) exceptions or changes to the Agreement or Request for Proposal.

ABOUT THE CHAMBER:
The Florence Area Chamber of Commerce is a 501(c)(6) organization. Our mission is to is to develop members and promote Florence. The Chamber serves over 360 members each year and we are looking to increase our membership.

PROPOSAL SCHEDULE:
Proposals Due at The Florence Area Chamber of Commerce by June 14, 2018
Chamber Board Review and Decision made by June 15, 2018
Negotiations and Agreement signed by Proposer Florence Area Chamber of Commerce Selection by June 30, 2018
*The Florence Area Chamber of Commerce expects, but does not guarantee, that the decision on selection will be made by the Florence Area Chamber of Commerce on the date indicated above.

PROJECT DESCRIPTION:
The consultant shall develop one short high-definition videos, approximately 3-5 minutes in length. The video should target prospective and current businesses for membership. The consultant shall furnish all camera/video equipment, sound and lighting, editing software applications, and other equipment required to produce a professional product.

The consultant shall provide the Florence Area Chamber of Commerce with the video files in a format that can be edited in Adobe Premiere Pro. The finished products will be the sole property of the Florence Area Chamber of Commerce.

Membership Video is focused on attracting and retaining businesses in the Florence Area for membership to the chamber. The video will be used to market the Florence Area Chamber of Commerce and validate the mission: “to develop members and promote Florence.”

ELEMENTS:
Increase awareness of the Florence Area Chamber of Commerce that offers its membership various networking opportunities with peers, government officials and business leaders. Members receive timely, relevant information so that they may be kept informed; professional development workshops and seminars so that they may gain valuable knowledge and skills to help them succeed; and policy and communications expertise to assist them in advocating their positions and business interests.

PROJECT MANAGEMENT:
A dedicated Florence Area Chamber of Commerce project manager will oversee the project and be the primary point of contact for the selected vendor. The project manager will work with the consultant to develop project timelines, track project status, identify potential challenges, facilitate/present solutions, and monitor costs to remain within budget.

Please send proposals to Florence Area Chamber of Commerce 290 Highway 101 Florence, OR 97439 or email to Bettina Hannigan bettina@florencechamber.com.